Moving your office or data center is far more complex and challenging than moving your residence. The reason being mission critical information is at risk during each point of the move, which opens the entranceway to data breaches within your company. 搬運服務 If an office move isn’t handled appropriately, your organization could face overwhelming consequences.

Make sure you work with a professional office moving company that is compliant with all federal and state records management laws. These companies can help you move your workplace using secure procedures, and limit the risks and liabilities of a data breach. Even with the assistance of these professional office movers, you may still find steps you must take to protect your sensitive data and your business before the move.

Select a Project Manager
Assigning a team member to oversee the complete move is crucial during your office relocation. This experienced and knowledgeable person can help with the pre-planning process, coordinate with the office mover, and manage any relocation conditions that might arise.

Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and office furniture that you don’t use to the brand new location . Go through your office and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers which can be destroyed or donated. Your office moving company may have a disposal service that can remove and dispose of the things for you.

Use a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data must be moved safely and smartly as well. A secure chain of custody means that all paper documents and files in your workplace are relocated minus the risks of a data breach.

A specialist office moving company will use industry-leading chain of custody protocols through the entire relocation, while still making your move as efficient as you possibly can. These methods include moving your records with gondolas which are wrapped in plastic with security seals, and giving the authority to slice the seal to only 1 person.

Store Old Records Wisely
Old records are at high risk for data breaches because companies rarely put just as much focus on protecting outdated or unwanted records. However, any record which has customer data or company information puts your organization at significant risk. Your very best option is to work with an office moving company that also owns a secure records storage facility. You’ll save on moving costs and space at the brand new location, and you can reduce your risk for data breaches along the way.

Hire the Right Office Mover
There’s a big difference between using an experienced office moving company and a normal mover that doesn’t specialize in commercial relocation. You’ll want to hire a professional office mover with data and records management expertise to secure your digital and paper files through the move.

A professional office mover can make the relocation process as seamless as possible, which means your company will undoubtedly be back ready to go quickly after the move. Some what to look before you hire an office moving company include:

? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assistance to help you create at the new location
? Employees who’ve undergone extensive background checks and so are been trained in the intricacies of office relocations and records moving
? Compliance with all federal and state regulations, including HIPAA

If your business is planning an office move, you almost certainly already understand the complexity of the process and the significance of putting your sensitive data in the hands of a mover you can trust. You only desire to utilize a reputable office moving company that uses best practices and cutting-edge equipment.